Privacy Policy

MINDFUL MISFITS ADHD COACHING AND CONSULTATION LLC (“MINDFUL MISFITS,” “WE,” “US,” OR “OUR”) RESPECTS YOUR PRIVACY AND IS COMMITTED TO BEING TRANSPARENT ABOUT HOW INFORMATION IS COLLECTED, USED, DISCLOSED, AND PROTECTED WHEN YOU VISIT OUR WEBSITE OR USE OUR SERVICES. THIS PRIVACY POLICY APPLIES TO THE MINDFUL MISFITS WEBSITE AND TO INFORMATION COLLECTED IN CONNECTION WITH OUR ADHD COACHING, CONSULTING, TRAINING, PROFESSIONAL EDUCATION, AND LISW-S TRAINING SUPERVISION SERVICES. PROTECTED HEALTH INFORMATION ASSOCIATED WITH THERAPY SERVICES IS HANDLED SEPARATELY THROUGH THE APPLICABLE CLINICIAN OR CLINICAL PRACTICE AND IS SUBJECT TO THAT PROVIDER'S NOTICE OF PRIVACY PRACTICES AND APPLICABLE LAW.

THERAPY SERVICES

Mindful Misfits maintains a separation between clinical therapy services and non-clinical coaching, consulting, training, and other professional services.
The Mindful Misfits website is not used to collect therapy intake information, mental health histories, diagnoses, insurance information, clinical documentation, or other therapy records.

Therapy clients are directed to the clinical platform used by their individual provider for scheduling, intake documentation, insurance and billing information, clinical forms, records, and other therapy-related processes.

Existing therapy clients should use the communication methods provided through their clinical practice for confidential clinical matters. Protected health information associated with therapy services is maintained by the applicable clinician or clinical practice and is governed by that provider's Notice of Privacy Practices and applicable law.

ADHD COACHING

ADHD coaching is a non-clinical service focused on practical strategies, skill development, executive functioning, accountability, and related coaching goals. When you inquire about, schedule, purchase, or participate in coaching services, we may collect information such as:

  • Name

  • Email address

  • Telephone number

  • Scheduling and appointment information

  • Coaching service or program selected

  • General coaching goals and areas of focus

  • Completed agreements, forms, or questionnaires

  • Billing and transaction information

  • Communications related to coaching services

Information voluntarily provided in connection with the coaching relationship This information may be used to communicate with you, administer coaching services, schedule appointments, manage agreements, process or document payments, maintain appropriate business records, and manage the coaching relationship.

COACHING IS NOT THERAPY

ADHD coaching is a non-clinical service and does not constitute psychotherapy, mental health diagnosis, or treatment of a mental health disorder.


Please do not use coaching forms, scheduling fields, general website forms, or general communications to submit detailed medical histories, mental health records, diagnoses, treatment information, or other clinical information.


If you are seeking mental health treatment rather than coaching, please use the Therapy section of our website to access the appropriate clinical process.
Information collected as part of a coaching relationship is not necessarily protected by HIPAA in the same manner as protected health information created or maintained as part of a covered healthcare relationship.


Mindful Misfits nevertheless takes reasonable measures intended to protect the privacy and security of information associated with coaching services.

COACHING INVOLVING MINORS

Mindful Misfits may provide coaching services involving children and adolescents.


A parent or legal guardian should complete online inquiries, registration, scheduling, agreements, and other onboarding information on behalf of a minor unless Mindful Misfits provides another approved process.


Parents and legal guardians should provide only information reasonably necessary to inquire about, schedule, administer, or participate in coaching services and should avoid submitting unnecessary medical, mental health, educational, or other sensitive records through general website forms, scheduling fields, or general communications.

Mindful Misfits does not intend for children under 13 to independently submit personal information through its website or online scheduling systems. If we learn that personal information has been submitted directly by a child under 13 without appropriate parental involvement or authorization, we may take reasonable steps to delete the information as appropriate.

CONSULTING, TRAINING, & PROFESSIONAL EDUCATION

Consulting, training, and professional education are educational and professional services and do not establish a therapist-client relationship. Information collected in connection with these services may include:

  • Contact information

  • Professional role or organization

  • Organizational information

  • Project, consultation, or training needs

  • Intended audience

  • Scheduling and logistical information

  • Agreements and proposals

  • Billing and invoice information

  • Communications reasonably necessary to provide requested services

Other information voluntarily provided in connection with the engagement Please do not submit confidential patient, client, student, employee, or other sensitive third-party information unless specifically requested and an appropriate method for sharing that information has been established.

LISW-S TRAINING SUPERVISION

Mindful Misfits may collect information reasonably necessary to inquire about, establish, administer, or document LISW-S training supervision services. This may include:

  • Name and contact information

  • Ohio social work licensure information

  • License number

  • Employment or practice setting

  • Professional role and responsibilities

  • Licensure and professional-development goals

  • Previous training supervision and accrued hours

  • Scheduling information

  • Supervision agreements

  • Supervision dates, content, goals, and related records when applicable

  • Communications associated with the supervision relationship

Information collected in connection with training supervision may be used for eligibility and fit review, scheduling, professional supervision, documentation, record keeping, and applicable licensure related processes.

Supervisees should not submit unnecessary identifying or confidential client information through website forms, scheduling fields, or general communications.

PAYMENTS & TRANSACTIONS

Payments, invoices, purchases, and related transactions may be processed through third-party scheduling, invoicing, or payment-processing services.

Mindful Misfits may receive information reasonably necessary to document and administer transactions, such as transaction status, amount, service purchased, billing information, and related records.

Third-party payment processors may independently collect and process financial information according to their own privacy and security practices. Mindful Misfits does not intentionally collect or store complete payment-card information outside the systems used to process transactions.

INFORMATION COLLECTED WHEN YOU VISIT OUR WEBSITE

When you visit the Mindful Misfits website, certain technical or usage information may be collected automatically, which may include:

  • IP address

  • Browser and device information

  • Operating system

  • Pages visited

  • Referring website

  • Approximate geographic information

  • Date and time of access

  • Website interaction information

  • Cookie and similar technology information

This information may be processed by our website provider or other technologies used to operate, secure, analyze, and maintain the website.

COOKIES & ANALYTICS

Our website may use cookies and similar technologies for essential website functionality, security, preferences, analytics, and other purposes described in this Privacy Policy.

Mindful Misfits may use analytics to understand general website traffic, evaluate website performance, and improve the website and user experience.

Mindful Misfits does not intentionally use website tracking technologies to collect therapy or clinical information for advertising purposes.

Depending on your Squarespace settings and visitor location, cookie consent/opt-out mechanisms may also apply. Squarespace specifically provides cookie-management tools and recommends linking website privacy disclosures to cookie controls where applicable.

HOW WE USE INFORMATION

Information collected through our website or in connection with non-clinical services may be used to:

  • Respond to inquiries

  • Communicate regarding requested services

  • Schedule and administer services

  • Provide ADHD coaching

  • Provide consulting, training, or professional education

  • Administer LISW-S training supervision Administer agreements, forms, proposals, and other service documents

  • Create and manage invoices

  • Process or document payments and purchases

  • Maintain appropriate business and professional records

  • Manage service relationships

  • Improve website functionality and user experience

  • Protect the security and integrity of our website, services, and business

  • Prevent or address misuse or fraudulent activity

  • Comply with applicable legal, regulatory, contractual, or professional obligations

We seek to collect information that is reasonably related to operating our business and providing requested services.

HOW INFORMATION MAY BE SHARED

Mindful Misfits does not sell personal information. Information may be shared with service providers when reasonably necessary to operate our website, administer our business, process transactions, or provide requested services. These providers may support functions such as:

  • Website hosting

  • Scheduling

  • Payment processing

  • Invoicing

  • Electronic forms or agreements

  • Communications

  • Video conferencing

  • Analytics

  • Business administration

  • Other technology or professional services

Information may also be disclosed when required by applicable law, legal process, regulatory obligation, or when reasonably necessary to protect legal rights, safety, security, or the integrity of our services.

THIRD-PARTY SERVICES & LINKS

Our website and services may use, integrate with, or link to third-party providers that support website hosting, scheduling, clinical practice management, payment processing, communications, analytics, social media, video conferencing, and other business functions.

Third-party providers maintain their own privacy practices, security practices, and terms. Mindful Misfits is not responsible for the privacy practices, content, or security of independent third-party websites or services.

DATA SECURITY

Mindful Misfits takes reasonable administrative, technical, and organizational measures intended to protect personal information appropriate to the nature of the information and services involved. However, no website, electronic storage system, email communication, online platform, or internet transmission can be guaranteed to be completely secure.

For this reason, users should avoid sending sensitive, clinical, or confidential information through general website forms, standard email, or other communication channels not specifically designated for that information.

DATA RETENTION

Mindful Misfits may retain personal information for as long as reasonably necessary to provide services, maintain appropriate business or professional records, fulfill contractual obligations, comply with applicable legal or regulatory requirements, resolve disputes, or protect legitimate business interests.

Retention periods may vary depending on the type of information, service provided, applicable professional requirements, and legal obligations. Information may be deleted, anonymized, or securely disposed of when it is no longer reasonably necessary to retain it, subject to applicable recordkeeping requirements.

YOUR PRIVACY CHOICES

You may choose not to provide certain information. However, some information may be necessary to schedule, purchase, administer, or provide requested services. You may contact Mindful Misfits to ask questions about personal information you have provided to us or to request correction or deletion when appropriate.

Certain information may need to be retained despite a deletion request when retention is reasonably necessary or required for legal, contractual, professional, regulatory, accounting, dispute-resolution, or other legitimate purposes. Where applicable law provides additional privacy rights, Mindful Misfits will address qualifying requests in accordance with applicable requirements.

EMAIL & ELECTRONIC COMMUNICATIONS

Email, text messaging, website forms, and other ordinary electronic communications may not be appropriate for transmitting sensitive or confidential information.

Please do not send therapy records, detailed mental health information, protected health information, confidential third-party information, or other highly sensitive information through general email or website communications unless you have been specifically instructed to use an appropriate method. Service-related communications, appointment notifications, confirmations, reminders, and administrative messages may be sent using the contact information you provide.

CHANGES TO THIS PRIVACY POLICY

Mindful Misfits may update this Privacy Policy as services, website features, technologies, legal requirements, or business practices change. The current version will be posted on our website with the applicable Last Updated date. We encourage users to review this Privacy Policy periodically.

CONTACT US

Questions regarding this Privacy Policy or our privacy practices may be directed to:

Mindful Misfits ADHD Coaching and Consultation LLC

MindfulMisfitsLLC@gmail.com

Last Updated: August 27, 2028

© 2026 Mindful Misfits ADHD Coaching and Consultation LLC. All rights reserved.